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Technical Writing

Technical Writing

Technical Writing: What It Is and Why It’s so Popular

Technical writing professions are expected to grow in demand by 11% in the next seven years. Why are these professions so popular? The first reason is that there are not so many people who have the necessary technical background and are good at writing, at the same time. Technical writers are mediators between people who understand how things work and those who need to figure it out. One of the main goals of a technical writer is to describe complicated technical issues in an easy to understand way. If you want to learn more about this profession, is here to tell you everything you need to know.

A Working Day of a Technical Writer

Most often, your tasks will involve lots of technical documentation, including press releases, reports, manuals, interface texts, product descriptions, executive summaries, and all kinds of guides. Although writing such documents may seem to be a difficult task, the truth is that you only need good templates and examples.

When you know what a proper document looks like and what information it must include, you can easily create a similar document. This work also offers you a great opportunity to learn all the time. The more content you create, the more you learn, so prepare to learn a lot about new products and various areas of knowledge.

You should also understand the algorithm of writing so that you can work productively and save your time. For example, you can follow these steps:

  • Audience and its interests
    You must understand who will read your text to choose the right language. You may need to provide definitions of various specific terms, or you may write for the audience that is already familiar with the terminology. Once you’ve identified your audience, you can understand your message clearly.
  • Research
    The next step is to understand what information you need and to find it. Do your research, look for useful sources, and communicate with other departments. Once you’ve got the necessary information, start writing.
  • Revisions
    Ask your colleagues to read your content or find somebody with the necessary technical background and listen to what they say. Fix mistakes and make improvements, taking into account their opinion.
  • Feedback and delivery
    Submit the final draft and get feedback. If your readers have any questions that are not answered in your text, the feedback will be negative. If you want to hear good feedback, you must be able to explain complex things in a comprehensive manner.

Rules to Follow

Any profession has certain rules and guidelines that writers need to follow in order to succeed. Keep in mind that your readers are looking for specific results, and you must help them. Thus, you should understand what techniques work best, and what mistakes to avoid. If you want to be a successful technical writer, here are some tips from our best experts.

  • Clarity
    Your main goal is to make your content easy to understand. This is a reason why we recommend that you avoid passive voice. Stick with active voice and your readers will clearly understand your instructions. Don’t make things even more complicated.
  • Double meaning
    The word choice is very important when you need to explain complex ideas. Make sure that your text isn’t misleading for the audience. We recommend that you don’t use confusing words that have several meanings. Use a clear and specific vocabulary and provide all the necessary details. For example, if you want them to push a button, make sure that they won’t confuse this button with another one.
  • Mind your readers’ perspective
    Imagine that you’re a person who reads your instruction or manual. What step you would need to take? What you would need to know? Make sure to provide all the necessary answers.
  • Be concise
    Once again, the main point is to make your text easy to understand. Therefore, we recommend that you don’t demonstrate your extensive vocabulary in technical papers. Don’t use too many adjectives and make it short.
  • Avoid jargon
    Make sure that everyone will be able to understand what you’re writing. If you know everything about a certain specific topic, the chances are that you know many terms that are used in that area. Resist the temptation to use jargon because your audience may not be familiar with it.
  • Visualize
    Sometimes, you may need to provide an explanatory graph or other images that illustrate the content. If you learn to do it properly, it will be a completely new writing process for you. You should also learn to present your writing, creating a structure of small paragraphs.

Don’t forget about grammar, as typos and grammar mistakes can ruin your work. No matter how good you are at writing, always proofread your content or order professional proofreading and editing on

Final Thoughts

Any technical writer must answer a simple question: what makes you different from other professionals? What unique features you can offer? We recommend that you choose a certain niche and become an expert in it.

For example, if you’re interested in app development, learn all the necessary details and create an impressive portfolio so that your potential employers can evaluate your skills and experience. Choose a niche that is most interesting to you.

If you want to gain expertise, we also recommend that you take various offline and online courses, working on your writing skills. Never stop learning more about your niche and work with different topics to find the one that will allow you to demonstrate your strengths.

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